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Overnight Group Travel Timeline (CIE)

Faculty/ Staff-Led Group Travel Policy

3-4 Months Prior Toggle Accordion

Obtain Group Travel Program Pre-Approval: 

Reserve Spaces (flights, hotels, etc.) for Program Purchases, using one of the following:

  • If your group is 10 people or more, complete a Assure Travel Groups and Meetings Form  to request a group travel cost estimate.  A Concur agent will provide you with flight options, hotel bookings, transportation options, etc.
  • If your group is under 10 people, reach out to an Assure Travel agent at support@assuretravel.net or 313-752-0313.

If the Program Charges a Student Fee, Arrange for Billing

Make Program Purchases

1 Month Prior Toggle Accordion

Final Details:

Double-Check Trip Details

  • Confirm fees have been assessed by the Student Accounting Office
  • Confirm all students have completed their electronic risk and safety travel forms
  • Conduct a pre-departure orientation
  • Remind students on international programs about Albion’s free UnitedHealthCare Global Network Insurance. Coverage is free and automatic.

During Travel Toggle Accordion

Faculty 

  • Email Campus Safety (csafety@albion.edu) to confirm the group has arrived safely
  • Contact Campus Safety at 517-629-1234 and your sponsoring department with any emergencies or itinerary changes
  • Use the Concur Solutions App to take photos of any receipts for reimbursement