Motor Pool – Vans and Buses

Scope

All faculty and administrative employees

Policy

Albion College owns 12 & 15-passenger vans that may be used for College related business. Preference in scheduling 5 of the vans is given to Athletics, all other vehicles are reserved on a first-come, first-served basis.

Drivers of motor pool vehicles must have the appropriate driver’s license. Albion College staff and student driver names must appear on the “Approved Driver List” maintained by Campus Safety. An annual review of driving records will be conducted and kept on file. Drivers are responsible for the safe operation of the vehicles and are required to comply with all applicable laws. Seat belt use is required.

Vehicles are to be returned in a clean condition and any problems reported to the Campus Services supervisor.

Smoking and the use of other tobacco products is prohibited in College-owned or leased vehicles.

Drivers of College-owned or leased automobiles are to be drug and alcohol free. They are not to possess or use or have detectible levels of drugs (controlled substances) or alcohol in their systems while on duty for the college. Passengers are not permitted to possess or use any drugs (controlled substances) or alcohol while in transit.

Procedure

To become an approved driver complete the College Vehicle Driver Registration form.

To schedule use of a motor pool vehicle refer to the Campus Service Motor Pool procedures.

A completed departmental charge form must be sent to Campus Services at least 10 days in advance of the scheduled departure. The form must include the destination, departure date, return date and designated driver and be signed by either the department director or department chairperson.

The department using the vehicles will be charged mileage (rates are determined by the Vice President for Finance and Management.)

Revised 6/2015